Remember these tips to safely dispose of sensitive documents during commercial moves.
In today’s world, businesses face increasing risks related to data breaches, identity theft, and regulatory compliance. One often-overlooked vulnerability is the improper disposal of sensitive documents. From client files to financial records, confidential materials can be easily accessed if not handled correctly. At Von Paris Moving & Storage, we help businesses protect their data with secure, professional document management and shredding services.
Why Secure Document Disposal Matters
Failing to properly dispose of sensitive information can have serious consequences, including:
- Identity theft or fraud
- Legal and regulatory penalties
- Loss of client trust and damage to your business reputation
Federal and state regulations, such as FACTA, Sarbanes-Oxley, HIPAA, and Gramm-Leach-Bliley, require businesses to maintain strict standards for protecting confidential information. Secure document destruction ensures your business remains compliant and protected.
Best Practices for Safe Document Disposal
Use a Professional Shredding Service
Throwing documents in the trash or recycling bin is not enough. A professional shredding service, like Von Paris Records Management, ensures your materials are completely destroyed. Our team:
- Uses AAA-certified methods through trusted partners like Iron Mountain
- Provides a certificate of destruction for every batch
- Tracks each item through a secure, controlled chain of custody
Know What to Shred
Common documents that should be securely disposed of include:
- Old tax forms and accounting records
- Outdated bank statements and credit card offers
- Client or employee files containing personal information
- Contracts, agreements, or signed documents no longer in use
When in doubt, it’s safer to shred the document.
Plan a Regular Shredding Schedule
Avoid letting sensitive documents pile up by creating a routine shredding schedule. Whether monthly, quarterly, or annually, regular disposal reduces risk and keeps your office organized.
Protect Digital Media
In addition to paper documents, businesses often need to dispose of hard drives, CDs, and other digital media. Von Paris offers secure media destruction services to safeguard your electronic data.
Von Paris Makes Document Management Easy
We understand that business owners have enough to manage without worrying about document security. That’s why Von Paris Moving & Storage provides:
- On-site and off-site shredding solutions
- Flexible scheduling to suit your business needs
- Secure storage options for documents you may need to retain temporarily
- Professional tracking and documentation for compliance purposes
Protect Your Business Today
Proper document disposal is a critical part of running a safe, compliant, and efficient business. With Von Paris Moving & Storage, you can trust that your sensitive information is handled with the utmost care and security.
Contact us today to learn more about our professional document management and shredding services, and safeguard your business against data breaches and identity theft.
Call Von Paris Moving & Storage For Commercial Moving and Data Management Services
Are you preparing to move your home or business? Von Paris Moving & Storage manages your seamless move, including local, long-distance, and international moves. In addition to our moving services, we also offer warehouse storage and document and data management services. Von Paris has earned an excellent reputation for honesty, integrity, and superior quality service throughout its 100+ years of experience as a leader among moving and storage companies. Contact our team today by filling out a contact form on our website, emailing us at information@vonparis.com, or calling us at 410-826-4824 and receiving your free estimate. Follow our team on Facebook, LinkedIn, X, and Instagram for company updates.