Remember these tips to prepare for a successful office move with Von Paris.
Relocating your business can be an exciting opportunity for growth, but without proper planning, it can quickly turn chaotic. The key to a successful office move isn’t just hiring a professional moving company; it’s also about getting your employees organized, informed, and engaged throughout the process.
At Von Paris Moving & Storage, we’ve helped countless Maryland businesses relocate smoothly, efficiently, and on schedule. With the right preparation and communication, your team can stay productive and positive during the transition. Here’s how to organize your employees for an office move that runs like clockwork.
Start with a Clear Plan and Timeline
A well-structured timeline is the foundation of a successful office move. Begin planning at least three to six months in advance, depending on the size of your company. Assign a moving coordinator or committee to oversee logistics, scheduling, and communication.
Include milestones such as:
- Finalizing your new office layout
- Setting packing deadlines
- Scheduling move dates with Von Paris Moving & Storage
- Notifying clients, vendors, and service providers
Von Paris can assist your team with a detailed move plan, helping you stay organized from start to finish.
Communicate Early and Often
Your employees should never be left wondering what’s happening next. Transparency and regular updates will keep everyone informed and reduce stress.
Share details such as:
- The move schedule and what to expect
- Each department’s responsibilities
- Contact information for your internal move coordinator
- Parking, security, or access changes at the new location
Von Paris’s experienced commercial move managers can work directly with your leadership team to coordinate every step, ensuring your staff knows exactly what to do and when.
Assign Departmental Responsibilities
Breaking down the move by department helps keep things manageable. Each team should designate a “move captain” who oversees packing, labeling, and final workspace organization.
Encourage each department to:
- Declutter and discard unnecessary items
- Back up digital files and secure sensitive information
- Label boxes with their department name and new location
Von Paris provides custom labeling systems and floor plans that make unloading and setup seamless once you arrive at your new office.
Provide the Right Packing Materials and Guidance
A common mistake during office relocations is underestimating the importance of proper packing. Supplying the right materials—such as sturdy boxes, bubble wrap, and electronic equipment crates—can save you time and prevent damage.
Von Paris Moving & Storage offers professional packing and crating services for computers, furniture, and sensitive equipment, ensuring everything arrives safely and ready for use.
Keep Productivity in Mind
Even during a move, your business operations can’t come to a complete halt. Plan ahead to minimize downtime by:
- Scheduling your move during off-peak hours or weekends
- Setting up temporary work-from-home arrangements
- Ensuring IT systems are transferred efficiently
Von Paris’s experienced team coordinates moves around your schedule to reduce disruption, allowing your business to stay productive throughout the transition.
Tour the New Space Together
Before the move, take your team on a walkthrough of the new office. This helps employees visualize their new workspace, understand layout changes, and feel more comfortable with the upcoming relocation.
Von Paris can assist with space planning and furniture placement to make sure everything fits perfectly and supports workflow efficiency.
Celebrate a Successful Move
Once you’re settled in, take a moment to recognize your team’s efforts. Hosting a small “welcome to the new office” gathering helps employees feel appreciated and excited about the new environment.
Partner with Von Paris for a Smooth, Successful Office Move
A successful office move requires planning, communication, and the right moving partner. With over a century of experience, Von Paris Moving & Storage specializes in commercial relocations that keep your business running efficiently from day one.
From pre-move planning to final setup, our team provides expert coordination, packing, transportation, and storage solutions—so your employees can stay focused on what matters most: your business.
Ready to plan your office move? Contact Von Paris Moving & Storage today to schedule a consultation and discover how our commercial moving experts can help your company stay organized, on budget, and ahead of schedule.
Call Von Paris Moving & Storage For Residential Moving Services
Are you preparing to move your home or business? Von Paris Moving & Storage manages your seamless move, including local, long-distance, and international moves. In addition to our moving services, we also offer warehouse storage and document and data management services. Von Paris has earned an excellent reputation for honesty, integrity, and superior quality service throughout its 100+ years of experience as a leader among moving and storage companies. Contact our team today by filling out a contact form on our website, emailing us at information@vonparis.com, or calling us at 410-826-4824 and receiving your free estimate. Follow our team on Facebook, LinkedIn, X, and Instagram for company updates.