Document Management

 

Von Paris Records Management offers full service document management services to businesses that include indexing all files and barcoding for tracking history and providing security. Our document management services are available for short term and long term storage of your paper files, as well as your digital files.

  • Pickup and Delivery
  • Von Paris Records Management will store your documents and only grant access to personnel authorized by you when the documents are requested. We will deliver requested documents to your business by the next business day.

  • Security
  • Von Paris Records Management provides 24/7 security for your documents. Our video monitored facility limits access to authorized personnel and your document locations are stored on our secure server..

  • Tracking
  • Von Paris Records Management places barcodes on your records to track them in storage. Any activity with your file or box is recorded including; original pickup, file or box access, return to storage, and destruction. This increases the safety and organization of your documents.

  • Reporting
  • Von Paris Records Management tracks all of the information about the activity and location of all of the records in our system. We are able to provide customized detailed reports specific to the needs of each individual client.

    Von Paris Records Management is less costly and more secure than public storage facilities. Off-site records storage frees up the high-dollar cost of office square footage, actually reducing your monthly expenses. We have made significant investments of time and money to ensure that Von Paris Records Management is up to date with the latest technology in the records industry.

    Bar coding and scanning provides your employees with current information about your boxes and files, including access information such as the last person to have the records, the date of removal, and if applicable, the date of return. Our invoicing provides you with information such as departmental breakdown, amount spent on each type of service and cost of individual work orders.

    Our fully secured facility is monitored 24 hours a day using the latest in security systems available to prevent unauthorized access to the facility, as well as fire protection. With our climate controlled facility we have the means to store all types of records including microfilm, microfiche, and CD Rom, to name just a few.

    Document & Media Shredding

    Secure destruction of information has always been an integral part of a well-maintained records management program. At Von Paris our document management provides a solution to the unnecessary storage cost and increased vulnerability to risk of theft by retaining information beyond its required retention period.

    With highly trained secure shredding representatives, VPRM’s Document & Media Shredding department delivers secure document and media destruction solutions that are customized to meet your organization’s needs.

    Whether it’s the destruction of boxed records, tapes, discs or x-rays, our secure shredding and destruction programs are designed to ensure that your company meets regulatory compliance such as FACTA, Sarbanes-Oxley, HIPPA and Gramm-Leach-Bliley.

    Von Paris Records Management take great strides to protect the environment. After shredding, all paper products are pulverized and recycled. Our destruction process is a closed looped process. We can track your information with a well-defined, documented and controlled chain of custody process. A certificate of destruction with destruction date and method of destruction is provided for all materials received and destroyed.